However, if your meeting is open to the general public, anyone who joins would need to have a Zoom account, either one on their own or provided by their institution. ![]() Requiring authentication makes it less possible for "unauthorized" participants to join a session.Settings that are recommended to be enabled With a large meeting, especially one open to the public, the waiting room allows the host to allow people in once you're ready to go.When conducting large meeting settings, having multiple microphones on at the same time can cause audio issues and distractions, so having everyone muted by default makes it more possible to be selective with who has their mics on at the time This will make it so that everyone's microphone is muted by default.Zoom allows you to pick some security settings ahead of time when creating your meeting. When they join the meeting, the name displayed in the session will be what they entered when registering Registration also pulls people's names from the registration form.After they sign up, Zoom sends them the meeting information automatically, including any password and sign-in information The registration process allows participants to sign up for a meeting. For large scale meetings and every webinar, registration should be enabled.This guide is broken up into two sections: Many of these recommendations apply to both Zoom meetings and Zoom webinars but a distinction will be made for those that only apply to one or the other. The host has the option of ending the meeting for all users.Hosting large meetings, especially meetings open to the public, require special considerations on top of the normal Zoom security recommendations for normal sized meetings and classes. Participants see an option to leave meeting. Only the host can review requests for help in the breakout rooms. Participants can participate in breakout rooms. The host and co-host can open and manage breakout rooms. Once enabled by the host, all users will have access to the Live Transcript feature to control their display of captions and transcript. The host and co-hosts can decide if all users can have access to Share Screen or they can stop participants from sharing their screen. The meeting host and co-hosts can limit who participants can chat with and can disable this feature. The host, alternative host and co-hosts cannot participate in polls.Īccess and participate the online text chat tool and post chat messages during the meeting. ![]() ![]() (Host needs to have enabled the setting during meeting set up to Allow alternative hosts to create and edit polls.)Īll participants can participate in polls. The host and alternative host can add new polls to a meeting. Host, co-hosts and alternative hosts can open and run polls created by the host. Host and co-hosts can promote and demote users from the Participants feature. Review a list of participants currently attending the meeting and to review hands raised and other non-verbal feedback provided by participants. Select the icon to stop/start your webcam. This feature may be active and broadcasting as you join the meeting. ![]() Select the icon to mute/unmute your audio. This feature may be active for you once you join the meeting. The toolbar located at the bottom of the meeting interface contains all the tools and features for the meeting.
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